Owner — first 60 minutes
Six steps to go from invitation email to a running fleet operation.
Step 1 - 5 min — Sign in & set your password
Open the invitation email from no-reply@fleet.elevera.app. Click Accept invitation. Set a password.
Step 2 - 10 min — Set up your organization
In Settings → Organization, upload your logo, set time zone, and confirm billing details. Pick the modules you need turned on.
Step 3 - 15 min — Add your first 3 vehicles
In Vehicles → Add vehicle, enter VIN or plate. Upload registration and insurance. Set MOT expiry reminder.
Step 4 - 10 min — Invite a dispatcher
In Settings → People → Invite, send an email invite as Dispatcher. Pick the depots they'll see.
Step 5 - 10 min — Invite your first drivers
In Settings → People → Invite, send invites as Driver. They'll get a Fleet Go install link by email.
Step 6 - 10 min — Schedule the first shift
In Schedule → New shift, pick a driver, vehicle, and time. The driver receives a notification.
You don't need to finish all six steps in one sitting. Fleet saves your progress — pick up where you left off.
What to do in your first week
After the initial setup, focus on building the foundation that makes Fleet truly useful:
- Day 2: Enable Fleet Maintenance and create templates for your most common services (oil change, brake inspection, TÜV). Reminders start generating automatically.
- Day 3: Review your first completed shifts in the photo review queue. Calibrate how your dispatchers are tagging photos and whether AI analysis is helpful for your vehicle types.
- Day 4: Enable Cost Analytics and enter estimated costs for any open incidents. This seeds your analytics dashboard with real data.
- Day 5: Build a custom dashboard preset tailored to your morning check-in routine. Put the action queue, fleet health, and active incidents front and center.
The first 30 days of data collection are the most valuable. Every shift, every inspection, and every incident you log during this period becomes the baseline that future analytics are measured against. Don't skip steps early — the compound benefit shows up in month two.