The shifts page
Navigate to Shifts in the sidebar to open the shifts overview. This page combines a monthly calendar view with a detailed inspection content panel, giving you both a high-level and granular view of shift activity.
Calendar view
The top section of the page displays a monthly calendar — the Shifts Bento Header. Each day cell shows:
- The date number
- A shift count badge indicating how many shifts started on that day
Days with shifts are visually distinct from empty days, making it easy to spot busy periods and quiet gaps at a glance. Use the left and right arrows to navigate between months.
Active drivers panel
Alongside the calendar, the header shows a panel of currently active drivers — up to 10 drivers who have shifts with ACTIVE status right now. Each entry displays:
- Driver name, email, and profile picture
- Assigned vehicle (plate number, make, model, year)
- Shift start time
- Inspection photo count for the current shift
This gives you a real-time view of who is on the road without leaving the shifts page.
If a driver is listed as active but their shift inspection photo count is zero, they may have started driving without completing the pre-shift vehicle inspection. Follow up promptly.
Drilling into a specific date
Click any day on the calendar to navigate to the daily shifts view for that date. This page shows every shift that started on the selected day, with the following details for each:
- Driver — Name and profile picture
- Vehicle — Plate number, make, model, and year
- Shift times — Start time and end time (if completed)
- Status — Current shift status badge
- Inspection photos — Thumbnails or count of photos captured during the shift
Viewing shift inspection photos
From the daily view, you can click into an individual shift to see its inspection photos in full detail. The inspection view shows photos organized by photo type (e.g., front, rear, left side, right side, dashboard, mileage), along with metadata such as:
- Capture timestamp
- Photo type label
- Storage URL for full-resolution viewing
This is particularly useful for cross-referencing damage reports with the visual record captured by the driver at the start or end of their shift. The driver's mobile workflow follows a strict order — see the 6-photo inspection in order.
Understanding shift statuses
Every shift in Fleet has one of three statuses:
| Status | Meaning |
|---|---|
| ACTIVE | The driver has started this shift and is currently on the road. The shift will remain active until the driver ends it or it is cancelled. |
| COMPLETED | The driver has ended the shift normally. End-of-shift inspection photos should be available for review. |
| CANCELLED | The shift was cancelled before completion. This may happen due to vehicle issues, schedule changes, or manual cancellation by the dispatcher. |
Only COMPLETED shifts with inspection photos will appear in your Photo Review queue. Active shifts are still in progress and cancelled shifts typically lack complete photo sets.
Filtering and finding shifts
The daily shifts view supports filtering by:
- Status — Show only Active, Completed, or Cancelled shifts
- Driver — Filter to a specific driver's shifts
- Vehicle — Filter to shifts for a particular vehicle
Use these filters when you are looking for a specific shift or investigating a pattern, such as checking whether a particular driver consistently completes their inspections or whether a vehicle has been in continuous use.
How shifts connect to photo review
The shifts page is your reference view — it shows what happened and when. The Photo Review page (covered in a later chapter) is your action view — it shows shifts that need your verdict. When you are investigating a specific shift from the photo review queue, you can cross-reference it here to see the full shift timeline, the driver's other shifts that day, and the vehicle's usage history.
Shifts that have inspection photos but have not been reviewed will show up in both the Shifts page and the Photo Review queue. Reviewing a shift in Photo Review does not remove it from the Shifts page — it simply marks it as reviewed. To plan upcoming shifts before they happen, use the weekly schedule.
Why the shifts calendar matters
The shifts calendar is your fleet's heartbeat monitor. Each day's count tells you how busy your operation is; the status colours tell you how smoothly it's running. A day full of green shifts is a day without surprises.
Historical shift data is valuable during audits and operational reviews. You can look back and see exactly which driver had which vehicle on any given day — essential for damage disputes, compliance checks, and capacity planning.
Recommendations
- Check the shifts calendar every morning before the first driver clocks in. Spot any shifts that should have been completed yesterday but are still showing ACTIVE — these need immediate follow-up.
- Use the vehicle filter to review a specific vehicle's shift history when investigating damage. By looking at the sequence of drivers and inspection photos, you can narrow down when damage likely occurred.
- Combine the calendar with the photo review queue: after checking the calendar, go straight to Photo Review to clear any pending inspections. This keeps your review pipeline healthy.