Opening the Equipment ledger
Go to Inventory → Equipment ledger in the sidebar. The page shows every item your organisation tracks, who has it, and whether anything is overdue.
Handing out equipment
Click + Hand out, pick the item, select the driver (or enter an external worker's name), and optionally set a return deadline. Submit to log the checkout — the row appears live in the table.
For pooled items (shared PPE, route bags), a quantity field appears. You can issue up to the remaining pool capacity in one transaction.
Resolving overdue items
Overdue items appear at the top of the table with an orange left-edge accent and an OVERDUE chip. You will also receive an in-app notification.
Open the row drawer and click Mark returned to close the assignment, or Mark lost / Mark damaged if the item was not returned intact.
External workers
If you handed equipment to a contractor who is not in Fleet, use the External / not in Fleet toggle in the Hand out dialog and type their name. They appear in the ledger with a ↗ external indicator. You return the item on their behalf.
Pre-shift hand-outs
When a driver's shift is starting in the next 30 minutes, a banner appears on your dispatcher dashboard. Clicking it opens the Hand out dialog pre-loaded with that driver and their typical items. Submitting issues all selected items at once.